Parkwood PTA

1) Guest Speaker - Sue Walker - discussed Bond vote in Feb 2) Budget - reviewed, revised, and discussed by N.L. 3) Works - $200 for Works teen gifts and two parties; also Kellogg Middle School Holiday food baskets. 4) Family Math Night - scheduled for Feb. 4 for grades 3 & up 5) Music Class - funding for Music Therapy Enrichment $150 beginning in Jan for 6 weeks, grades 1-3. 6) Mail & Checks - reviewed by N.L. & J.S.; signed and initialed by DR 7) PTA Council Meeting re: Shoreline pta resolution regarding No child left behind - K.B. 8) Funding agreed for Family Advocate fte percentage

Attending:JP, NW, CF, KB, NL, KB, LP and DR Adjourn @ 8:25

Members present: CF, JS, NL, DR, LH, and JP

1> Discussed Works PW volunteers for Wed, Nov. 18; discussed potato drive and donations; and food drive to start in Dec. 2> Discussed budget in detail. 3> Discussed Barnes & Noble fundraiser for weekend of Nov 21 & 22. 4> Speaker Jan Faull set for Jan 12 @ 7pm (to be partnered w/ Highland Terrace). 5> Brown Bag w/ Superintendent: bond vote set for Feb. 2010 (Superintendent’s representative expected to speak in Dec @ PW regarding bond); Data Dashboard is info link for parents to review work and grades of students in higher grade levels; and Year End Budget status. 6> PW PTA participated in Office Appreciation of PW office staff by signing a card and giving flowers.

Meeting adjourn @ 8:10.

PTA Board Meeting 10/20/09 Minutes Members Present: Jill Smith, Deborah Rodriquez, Lisa Hayes, Natalie Lecher, Charlene Farkus, Natalie Williams, Kim Barlow, KaLyn Burmeister, Laura Ploudre, Renee Iverson, Mary Servais C. Farkus discussed recent Works district wide meeting regarding:
-Food drive will be specific to each school and PW will donate potatoes
-Food baskets donations in the amount of $200 from each PTA
-Works volunteer evening events for Nov 18 will be Jan Avontis and Charlene Farkus; Dec 2 will be Jan Avontis, Deborah Rodriguez, and Charlene Farkus (hours are 5:30-8 pm) -Donations for Spring in the amount of $500 (PTA possibly may ask for donations so all funding doesn’t come from PTA) We discussed the budget in detail and made changes for the final vote at the general membership meeting on 10/23. Budget will be posted online after approved.
We discussed the events to be partnered w/ Highland Terrace:
-Barnes & Noble Fundraiser on Nov 21 & 22; LP will inquire w/ staff regarding entertainment options -Speakers for Fall and Winter (funding to be shared w/ Highland Terrace) Mary Servais requesting funding for One World cultural exchange event to be held at the end of April. Event to include funding for supplies, stipends, and food ($700) for themes of Latin America, Asia, Africa, and Near East. Fundraising updates posted to Website on Oct. 20, 2009 by JS. We discussed that the Einstein Community is looking for volunteers. Mr. Parker requesting funding for juggling equipment. Christine Dunbar proposing exchange of used clothing swap and she will organize. She will need help and info on how to proceed. We discussed teacher grants and correct procedure in order to reimburse. Options included were per receipts or gift certificate. Teachers must have reimburse slips requests completed by March. Updates regarding student enrichment: 11 Spanish students and 30 Chess students.
Update for Reflections: fliers out regarding Nov. 2 deadline. Update for lock box (mail & checks): will be installed in office ($100 funding). Brown Bag Update from NW: Discussed: Shorewood & Shorecrest new high schools in the future. Enrollment count. Funding for general account for PW. Principal Update: Jan Pembroke returning as Teachers Rep. Nurse Condit regarding flu and health conscience. Health Department to partner w/ PW regarding mass vaccination. Final Notes: Secretary reviewed and approved September bank statement. JS and DR to make a new notebook for meeting minutes. Meeting adjourned at 8:35

Please read the PTA letter below, offering you an alternative to this year’s fundraisers. While all donations are completely optional, some families may choose to just donate $25 per child in lieu of fundraising participation. Send a check to school with an envelope marked “PTA DONATION.”

fundraiserletteredits.doc

Click below for a form to join the PTA.

PTAmembershipform_2009.pdf

Click the following link to see the fall newsletter.

Parkwood-newsletterFall09.pdf

Fun & games for the whole family!

Friday, October 23 from 6-8:30pm

$1 per person or $3 for a family of > 3 people

Trick or Trunk!

Pizza, popcorn and soda will be available for purchase

The PTA Executive Board will be meeting at 7:00 in the Parent Center on the following dates:

October 20, November 17, December 15, January 19, February 23, March 16, April 27, May 18, and June 15

PTA Executive Board meetings are open to anyone who would like to attend.

Members Present: Jill Smith, Deborah Rodriquez, Lisa Hayes, Natalie Lecher, Charlene Farkus, Natalie Williams, Kim Barlow, KaLyn Burmeister, Laura Ploudre, Renee Iverson

We went through the leadership packet and distributed pertinent items to officers.

We discussed the budget in detail and examined how much money we have, how we spend it, and how we want to fundraise. A final budget will be revised and approved at our next meeting.
RI will contact the fundraising committee and JS will get them the info from Sarah Howard. We will send a letter to parents with the first fundraiser that explains what we do, where the money goes, and gives an “opt out.”

Chess is ready to go and we reviewed the contract.

Spanish is ready through Foreign Language for Youth. NW discussed the program and returned to them with questions.

We agreed to raise the scholarship budget from $1000 to $3000 and discussed the best way to use that money so that it reaches the most kids. The Family Advocate will mediate the scholarship process for privacy. Chess and Spanish scholarships available. We discussed the possibility of tapping our Spanish speaking community at PW for future classes.

LP will let us know if there are any other after school activities (like Floor Hockey) that the PTA could sponsor to reach more kids.

We agreed to donate $1600 to the school for two assemblies to bring in authors, music groups, etc.

NL will send a proposal on classroom mini-grants so that they can be more streamlined. LP says 20 cert. staff, so $2000 will be enough. We’ll base it on FTE.

Brown Bag Update from NW: Discussed: Info on swine flu, enrollment lower in district, review of budget and funding, surplus land bank, transportation count week of 9/28.

Jane P will organize newsletter.

Kim B getting started on Reflections for Oct deadline.

PTA Board Meeting Minutes—August 18, 2009 at PW. Recorded by Jill Smith.

Members present: Charlene Farkus, KaLyn Burmeister, Natalie Williams, Natalie Lecher, Lisa Hayes, Laura Ploudre, Jill Smith, Debra Rodriquez, Kim Barlow

In lieu of a president: KB will be designated as the person to receive emails from the PTA Council. JS, NL, LH will attend council and Superintendent Brown Bag meetings. JS will get the calendar of meetings and will post on website.

In lieu of membership chair: CF will help will database entering, JS will get checks/envelopes from the office and get them to the treasurer.

Membership tables: We’ll do membership tables at the BBQ, Tea and Tissues, and the Back to School night on 9/15. JS and KB will help with these. We’ll also have volunteer forms available at these events.

Social Event Chairs: Pending the results from the volunteer forms, we’ll wait and see on chairs for: Harvest Festival, Family Heritage Night, Ice Cream Social and fundraising events.

Fundraising discussion facilitated by NL: We have lots of $$ in the bank and spent about what we raised last year. This may mean we don’t need to raise as much in these tough times. NL will look into whether or not we are required to spend any of these reserves down. One area we could spend on would be school assemblies.

After we’re settled into school, we’ll send a letter to all families suggesting an alternative to fundraising (can do straight donation). One idea was to send this along with the first fundraiser with a brightly colored note so that people can see how to opt-out.

Teacher Grants: NL proposes that we streamline the teacher mini-grant process and use a stipend model common at other schools. We would develop a formula based on FTE and would just write checks to each eligible staff member. We’ll revisit this in Sept. based on more firm staffing numbers.

Back to School Packets: Include earthquake kits form, membership envelopes and the volunteering form.