General meeting minutes June 15

Parkwood PTA General Meeting

Welcome to all participating community members!!

Start 7:10 PM

Standing Rules– disseminated

#14 Updated

“The Board of Directors of Parkwood PTA shall consist of the elected officers (see standing rule #11), Principal, teacher rep, and the chairperson of membership, performing arts, classroom communities, participating, fundraising and Enrichment committee. All members of the Board of Directors must be members of the PTA organization. The Principal is a nonvoting member

Motion to approve Michelle

Second Christina

Vote – all in favor

No discussion

Board Phone List – sign in sheet

Treasurer Report

Interim 2017-2018 Budget

Topics of Discussion

Increase Direct Ask to $16,300

In looking at the percentages of allocation – discussion about does the budget reflect our mission and vision? Decision not to convene a summer committee to align titles

Planning for the Future –

Principal Torres:

Large Scale School Concern – Library Books

Medium Scale Item

School or PTA supplemented “shopping area”

Discussion about family need at Parkwood – our school now has the highest percentage of homeless students in the district (even more than the high schools). Currently Parkwood has approximately 10% of homeless students

Other discussions of Budget

Field Trips

Teacher Supports

Classroom Accounts

Motion – Mea

Second – Julie

No Abstentions

Approve an Interim Budget

Do we have anything in the budget that

Review of May 2016 – 2017 Budget

Still cutting checks

$12,000 – $13,000 did not spend this year

$1,400 did not get spent from the classroom

$1,100 did not get spent from field trip allocation

Educational Enrichment – 5 classes did not request any money


Christina motion


Approval of 2017-2018 Signers/Designees of Income (Checks) for PTA Bank Account:

Designated signers

Debbie Olehoft

Christina Torres

Michelle Morgan

Motion to Approve

Mea – motion

Kari – second

Vote – all in favor, no abstentions

Roles and Board Roster

Safety Committee – Christina, Julie, Kathy

Communication Chair – E-blast– Susan Salas

Facebook, Social Media – Heather Cimuchowski

OPEN Webmaster – discussion about if the PTA should pay someone to do it, rather than a volunteer parent –call Debbie Olehoft


Start of the Fall Fundraiser – week of curriculum night (max of four weeks, preferably 3)

Discussion about scheduling the Auction scheduling – June 1

Dia Del Nino Night – April 30

PTA Garage Sale – June 16

Discussion about fundraisers

Back to School BBQ

Main goal for families to meet teachers, kids to reconnect – secondary PTA informational

Discussion – PTA presence Include a Resurce Fair (information at fingertips) – resources for families.

Review of the Parking Lot Sale

Reflections – planning started too late. Only 3 families.

Online Registration System – payment method needed

Math Olympiad

4 – 6th grade, district wide event. Weekly math class (need a volunteer to teach it) In March the district holds an event – testing

Philosophy in approach varies from Parkwood PTA

Discussion about equity at Math Olympiad – will Parkwood participate?

Budget Reserves

Recommendation 6 Months of operating budget sitting in reserves.

Subcommittee to convene with a presentation due in August to ultimately make a decision regarding the amount of reserves.

Principal Torres

Recap of the year communication

No more monthly newsletter – attempting at making the information more accessible – translating the webpage.

Small Group Committee – Design Team

1. Meet about what the group envisions as the new space of Parkwood

2. Viewed three different schools and children’s museum in Bellevue – looked at spaces

Check out the website for more details!!

In the fall – community wide meetings, hoping to include this with curriculum night.

When thinking about purchasing those back to school supplies

All supply donations are welcome!!

Meeting Adjourn 9:20

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Board meeting minutes May 11

May Parkwood PTA Board Meeting
Attendees: Michelle Morgan (president), Debbie Olhoeft, Bridgette Shima, Christina Torres, Heather Brown, Mea Fischellis, Kathy Carter, Julie Dragin, Kari Thomas
1. Minutes – Motion to approve April minutes
Kari Motioned
Bridget 2 nd
Vote – all approved
2. Budget –
Discussion of April Budget
Fall campaign contributions $440/month
Original Works
Field Trips
Classroom Grants – the time has passed for teachers to submit. Also discussion about substitute
teachers and submission – future communications.
May 1 deadline for classroom and field trip grants.
Co-Presidents to attend the staff meeting in September to outline the staff deadlines.
Calendar with dates, reimbursement form
Email communications to the teachers regarding educational field trips.
Mea – motion
Julie – second
All approved: No abstention or questions
Budget – discussion
Interim budget will be approved in the June General Membership Meeting
 Change the income from the after school enrichment
 Scholarships to stay at $5,000
 Question: are there unmet needs (funding) the PTA could support?
 Math Night/Science Night – no receipts given this year?
 Emergency Kits – $2,500 Encumbered funds + budget allocation
 Monday Coffee – what is the status of reimbursement?
 Line item added for the school play
Auction and Talent Show
Raffle sales
Buy-it- now – gift certificates to buy at value
Volunteers still needed!! Set up! Contact Kari Thomas
24 Acts for the Talent Show Emcee – David and 2-3 6 th grade girls
Open Positions:
Debbie passed around open positions sign-up sheet for discussion.
Nomination Committee for Board Positions for 2017-18
Debbie Olhoeft –   Co-President
Christina Torres – Co-President
Michelle Morgan  – VP of Enrichment
Kari Thompson – VP of Fund raising

OPEN  – Treasurer
Julie Dragin – Secretary
Scholarship Policy for Enrichment
The policy will change – scholarship for the position of “parent coordinator”
Parent and Pastries
Volunteers Needed – last day of school

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August 24th Board meeting minutes

Parkwood PTA Meeting Minutes – August 24, 2017
Meeting began at 7:00pm.
● Idea for monthly teacher appreciation luncheons proposed by Christina Torres. Support
was shown and a trial-run is set to begin first Wednesday in October by 6th grade
Classroom Communities
● Budget Funding Proposal presented by Kari Thomas
○ Proposal to set aside funds for next year’s operating budget
○ Recommend holding on to excess reserves through Parkwood building
construction completion
○ Action Items
■ Confirm what the WSPTA recommends for reserve amounts.
■ What are legalities of fundraising for the following year as a non-profit?
■ Proposal to be presented and voted on at general membership meeting in
● Treasurer Updates
○ Presentation of 2016-2017 Year-end report.
○ 2016-2017 Financial Review Completed.
○ July budget discussion – no questions at this time.
● Back to School BBQ Review
○ BBQ & Resource Fair (Information at your Fingertips) to be held August 31
■ 8 outside vendors + Classroom Communities
■ PTA Volunteer forms are need for the Back to School Packets that will be
handed out at this event
■ Donation Bucket needed
■ Printer/Copier needed for Background Check table
● Kari Thomas and Katie Toth-Marter to bring printers
● Christina Torres to run the table and bring all supplies: Paper, Pens, Clipboards, etc.
● Kindergarten Tea and Tissues
○ 2 Shifts on September 11
■ 8:45 – Kari Thomas & Meredith Bane to host
■ 12:20 – Christina Torres & Stephanie Gwaltney to host
■ Mea Fischelis to bring snacks and coffee
○ General coffee and parent welcome on Wednesday, September 6
■ Marion Mohrlok to host
● Back to school packets
○ Help is needed for assembly on the 30th or 31st of August
● Round Table
○ Susan Salah to take over communications for PTA (E-Blast, lists, etc.)
○ Website in transition from private hosting to hosting service
○ All board members are asked to join the PTA asap!
○ Fall Fundraiser – Committe needs to meet and get information out
○ Meredith Bane volunteered to do Reflections
○ Natural leaders – Expanding Heritage Night out over the school year and will be
celebrating and learning about various holidays
● State of the School – Ann Torres
○ Construction Update
■ Design Advisory Team meeting regularly
■ Architects starting to work with specialist staff
■ Sept. 21 Community forum with architects
○ Dates
■ No United Way Day of Caring this year
■ Curriculum Night Sept 21
■ 6th Grade Camp October 18-20
■ Presentation October 25th by Stefanie Thomas of the Seattle Police
Department – Internet Safety
● PTA funds designated at $250
○ Staffing Updates
■ 4 new teachers
● Julie Brown, ELL
● Gina Roarbach, 1st Grade
● Alysha Bidwell, 2nd Grade
● Vanessa Hidano, 5th Grade
■ New Classified Staff
● Carson Hambree
○ McCleary Update
■ Education budget has finally been passed for Washington State schools
● Shoreline bond suppression possible
● Salary cap potential big negative
● Need for a Legislation chair on PTA
Meeting adjourned 9:08pm

Addendum to Meeting Minutes
2017-2018 Board Members Approved through e-mail June 19 as followup to the June 15 PTA
President – Debbie Olhoeft
VP – Michelle Morgan
VP – Kari Thompson
Treasurer – Christina Torres
Secretary – Julie Dragin
Bank Signers will be Michelle Morgan, Christina Torres, & Debbie Olhoeft
Affirmation was unanimous from 12 voting members present at June 15th Meeting:
● Julie Dragin
● Mea Fischelis
● Heather Cimuchowski
● Bridgette Shima
● Marion Mohrlok
● Kari Thomas
● Stephanie Gwaltney
● Mary Anne Thomas
● Christina Torres

● Heather Brown
● Michelle Morgan
● Debbie Olhoeft


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PTA Meeting Minutes 4/6/17 (DRAFT)

Parkwood PTA meeting – April 6, 2017

Attendees: Michelle Morgan, Betty Mai, Minda Tochihara, Debbie Olhoeft, Christina Torres, Ann Torres, Mary Anne Thomas, Stephanie Gwaltny, Kari Thomas, Kathryn Carter, Julie Dragin

Minutes: Motion to approve March minutes

Debbie motioned

Christina – 2nd

Vote – all approved


-Money coming in from Original Works

-Afterschool enrichment checks coming in

-Teachers are getting grants in

Motion to approve March budget – Kari

Kathy – 2nd

Vote – all in favor

Einstein M.S. PTA – Debbie

Middle school PTA is different from elementary school. It is not the same time requirement. There is a PTA presence at school related events – a PTA table at events. Both PTA and ASB do fundraising. The Fall fundraiser pays for two events – 7th grade heart dissections and 8th grade field trip to colleges – plus teacher grants. ASB also does a Color Run event for 6th grade families in the Spring. Debbie is hoping to get more parents interested in the PTA at Einstein.

Instructional Steering Committee – Debbie

Debbie is on the Instructional Steering Committee for the Shoreline School District. They are looking at how instruction in done in the district and what can be done differently. They sent surveys to all parents in the district. Middle and high school students are also taking the surveys. They have discussed arts instruction (lack of it), they are looking at equity in the district, and have met with a college panel to discuss what characteristics graduates should have (self advocacy is really important) and what they should know at graduation. The committee is having a community event on 5/13 to look at the ideas from the survey in depth and get feedback from parents.

PTA Enrichment:

Babylyn Lumbera will be the Enrichment Coordinator next school year. Michelle Morgan will be helping out as well.

Parkwood Elementary PTA Vision Statement:

Debbie read the completed vision statement. Vote to adopt the core values to vision statement –

Debbie motioned

Christina – 2nd

Vote – all in favor

Kari will post the statement on FB, website and PTA board page. Debbie emailed Bridgette to translate into other languages.

Auction – Kari:

-Auction procurement is going well. We have 75 items so far (134 total last year). Procurement started late, in March, and some of the old businesses were unable to give due to budget restrictions. But new businesses are donating.

-The teacher and parent items have not come in yet. Basket flyers have gone out to parents. The donation boxes will be placed in the halls on Monday.

-Raffle sales will be 5/15-19. Auction wall needs to go up on Friday, 5/12. Volunteers are needed for raffle sales, food sales, putting up auction wall, and 10-12 people to help on the night of auction.

-Discussion about what the PTA auction bidding sheet should be for – teen gift cards or replacement books for library.

-Ann will email teachers about auction items.

SBAC – Betty:

Betty will be emailing all of the 3rd-6th grade classroom parents about testing days. The classroom parents will be asking parents to bring in testing snacks for students.

Yearbook – Michelle:

Michelle is finishing the yearbook. Flyer will go out tomorrow to collect money for books.

State of the School:

-Testing runs from 5/2 – 6/1. A volunteer is needed to help with the snack cart – dropping off snacks at the classrooms. Attendance is super important. Different grade levels test on different days.

-Construction update: Parkwood stays here in 2017-2018, North City 2018-2019, and new facility 2019-2020. Local architects toured the school yesterday. An architect will be selected in early May.

-Field day will be at Parkwood on 6/22. Volunteers are needed.

2017-2018 Calendar:

-Office opens 8/14

-First day 9/6

-BBQ (8/31?)

-Skeletal calendar on district site

Math Olympiad – PTA/ Parkwood should make a conscious decision whether or not to continue participation. Our kids work so hard but imbalance is very stark at event. Debbie will send a letter to PTA to ask for committee members to discuss this issue.

Round Table:

Stephanie – on a committee to discuss partial release model for Shoreline school district. Feedback and suggestions encouraged.

Kathy – kudos to Kathy for a great play! She is now busy with talent show preparation.

Teacher Appreciation week will be the first week of May.

Adjourned – 8:39 PM

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March Parkwood PTA Board Meeting 3/9/17

Attendees: Michelle Morgan (president), Debbie Olhoeft, Bridgette Shima, Christina Torres, Heather Brown, Mea Fischellis, Mary Ann Thomas, Kathy Carter

Next Meeting – April 6, 2017

Minutes – Motion to approve February minutes

Mea Motioned

Bridget 2nd

Vote – all approved


Ramping up for Original Works –

Christina gave a brief update of the overall budget

$426 Line Item for the WatchDogs

Checks being cashed from Heritage Night

Discussion of teacher grants and receipts submitted –

Deadline for field trip grants – May 1st


Motion to approve the February budget  – Debbie motion

2nd – Mea

Vote – all in favor

No abstention or questions

SAVE the DATE!!  Auction May 19th 5 PM Mea gave the Board an update on the progress of Auction Planning. We need more help with the procurement! If anyone has items to donate or if they know a business who can donate, please bring the items in to the office.

The board discussed where is the best location for the baskets to be placed to trigger parents to remember to donate towards the baskets.

Teacher reminder flyer – re: classroom coming home early next week. Michelle Morgan is listed as the contact.

We have secured Einstein swag to include a hoodie and two t-shirts

  • Auction 5:00 – 6:30
  • Food 5:30
  • Talent Show 6:30

We are working with the Wheatley’s to secure a DJ – Kathy Carter is taking lead on this

Original Works – Due by March 27th

All classrooms are working very hard to complete their art projects

Mara Calhoun taking lead on this project.

Nominations Committee:

We are seeking your nominations for Awards! Each year, we give awards to an exceptional Educator, Classified Staff member, Volunteer, and Community Advocate. Send in your recommendations for these awards to recognize excellence at Parkwood. You can ask your kids/students to write something too!

Specifically, please describe the nominee’s contributions to our school including: examples of outstanding work performance, professional leadership and collaboration with colleagues, students or families, and/or other unique qualities or circumstances that make this person an exceptional employee, volunteer or advocate.

Debbie has sent the board an email. This needs to go out in an e-blast, flyers will be hung up, and teachers have the nominations sheets as well.

Nominations Committee for Board:

The Board is looking for parents to volunteer to be part of the PTA Board. The two positions to be filled are:

  • Treasurer
  • Communications
  • Ways and Means – Fundraising Chair

Vote Yes Yard Signs:

If anyone has a yard sign – you can bring them to the front office. We can take them and save them for another campaign.

School Play Update:

March 24th – Friday

There will be a 9 AM assembly

6 PM evening Show

40 minutes long

Program to be printed

Kathy has only spent $200 so far – she is gathering much of the materials from donations and Goodwill.

State of the School

Principal Torres gave a brief presentation

Title One Conference – a group of teachers attended a conference in CA over the Feb. break. This work directly relates to all of the academic achievement awards the school has earned.

Levy Cliff – WA Legislature has announced a delay in the “Levy Cliff”

  • Would have allowed temporary levy cliff allowances to expire in 2018
  • Now delayed until 2019
  • Allows Shoreline to still collect full levy funds through duration of next school year
  • There is a Legislative Meeting on Saturday 9:30 – 11:30

Construction Update – Bond was validated on February 24th with 74.8% yes vote.

Meeting with the Deputy Superintendent tomorrow to review general guidelines.

Parkwood = here in 2017-2018, North City for 2018-2019, New facility 2019-2020

Family Advocacy – Board discussion regarding how to support all families. A great way to give is to buy a Fred Meyer or Safeway gift card!

Resource Equity Committee – Ann would like to reconvene this group and is looking for volunteers and possibly a donation of a refridgerator for storing the fresh food that fill the weekend backpacks.

Board discussion of the Spring Break camp – Intervention camp for 3-6 grade – prep for the SBA. 60 spots for students – invitation only – 14 spots left.

Round Table

Bridget – Updated the board on an upcoming workshop – Wednesday March 22 – Information at Your Fingertips! STEM, communication, library cards to be submitted onsite. Flyer coming soon. Will be in the March newsletter

Christina – First Grade Potluck – next week

Mea – Food Services Web Site has changed – no longer  password issues.

Little Library – going to go in the front of the school. For the summer. More details to come. Looking for donations of extra books

Heather – 5th and 6th grade – student led conferences  – went well, Good strategy to get increased investment by the students

Debbie – Instructional Steering Committee – got lots of comments on the survey. Creating a vision and plan for the education in Shoreline. Looking for representation from all different demograhic groups. Community Event – whole Saturday in May – more details coming soon.  Profile of a graduate.  Board read and reviewed the DRAFT Vision Statement.





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February PTA Board Meeting Minutes

February Parkwood PTA Board Meeting

Attendees: Michelle Morgan (president), Debbie Olhoeft, Bridgette Shima, Christina Torres, Heather Brown, Mea Fischellis, Mary Ann Thomas, Kathy Carter, Julie Dragin, Stephanie Gwaltney

The PTA Board Meeting occurred on the same evening as the Parkwood Neighborhood Ice Cream Social – the priority for this board meeting was to interface with the Parkwood community to ensure voter turnout. As such – the following minutes and meeting we abbreviated and accelerated in order for board members to attend the social.

  1. Minutes – Motion to approve December minutes

Kathy Carter Motioned

Bridget 2nd

Vote – all approved


  1. Budget –

Brought in money for after school enrichment

Starting to get money in from Fred Meyer and Amazon Smile

Motion to approve the December and January  – Debbie motion

2nd – Carrie

Vote – all in favor

No abstention or questions

Heritage Night – A big shout out to Bridget Shima for all her hard work. This event was a great collaborative effort on the part of the Natural Leaders. A great evening!


  • We are considering allocating a scholarship line item in the budget
  • This is especially prevalent in the after school volunteering – currently have two families that do want to volunteer
  • Next year the envelopes to join the PTA will include a place to check off and donate while becoming a member. Families who want to, can donate the cost of a membership to a family in need.
  • Discussion around ideas for future fund raising for local business support for membership.
  • Scholarship line item to provide families with membership.

Bond Approval and Discussion –

Bond is coming out February 14th

Sign Waving Event – the district will be looking for volunteers to show support by standing and waving signs.

Buttons and fund envelopes distributed.

Bond Information –

  • Roughly 40,000 people in shoreline who have not voted.
  • Still need 8,000 more votes
  • We need 16,002 votes to count towards the bond
  • Lots of people have been out on corners with signs. Tonight there is the Parkwood Neighborhood Community ice cream social – PTA Board to ensure that all
  • Phone bank going on tonight
  • 15 Parkwood staff members to go door to door this weekend.
  • Still needed: cards to be passed out – any volunteers welcome

Book Fair

April 25th De Del Nino will be linked. The librarians will need some support from the PTA to run the cash registers. There will be an evening event and an opportunity for Ann Torres to dress up and get additional funds for the school.

Meeting Adjourned 7:45 PM

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Parkwood General Membership PTA Meeting: January 12, 2017

Parkwood General Membership PTA Meeting

January 12, 2017

PTA Board Attendees: Michelle Morgan (president), Debbie Olhoeft (Vice President and Enrichment), Christina Torres(Treasurer),  Heather Brown(Secretary), Mea Fischellis (Vice President), Ann Torres (Principal)

Introductions – Welcome to all Parkwood Community members!!

Minutes: Approve September General Membership meeting minutes

Mea – motion to approve the minutes with the amendment of the signers (changed on the October Board meeting minutes

Debbie – second

Vote: approved unanimously

Standing Rules

Christina – motion to approve the standing rules as written

Julie – second

Discussion – none

Vote: approved unanimously

Budget: Presentation by Christina Torres

Fundraising –

  • Fall Campaign – “Invest in Parkwood” = $19,018
  • School Family Dance = $1,680

Upcoming Fundraisers

  • Silent Auction
  • Original Works

What We’ve Done So Far

  • Scholarships for After School Enrichment budget of $1457
  • Classroom Grants budget of $998 of $7,060
  • Field Trip Grants $1547 of $6,240
  • 2nd grade went to the Pacific Science Center and the Mercer Slough
  • 6th Grade will be going to a Shakespeare performance in the spring

What’s Next

  • Heritage Budget of $750
  • Winter and Spring Enrichment budget of $3,500
  • Talent Show budget of $600
  • Library Grant budget of $1,000
  • 6th Grade Graduation budget of $200
  • Year Books

School Play – given a line item in our budget for $1000.00

PTA hopes this will become an annual event and funded as such in the future.

A BIG thank you to Kathy Carter for all your hard work on the play.

Motion to reallocate funds to this line item

Debbie – Motion

Minda – second

Vote: approved unanimously

Motion to approve the budget as presented

General review of the budget document.

Mea – Motion

Minda – Second

Discussion – None

Vote: approved unanimously


Presentation by Debbie Oelhoft

Below is a DRAFT vision and mission statement – PTA is taking all comments and feedbacks

As the PTA of Parkwood Elementary, we stand for all students in our school receiving an amply provided education.

We relate to the school’s vision statement of respect for human differences, academic excellence, community and collaboration as a critical and necessary consideration in our decision making process

We achieve our intentions through teamwork with teachers and staff of Parkwood School, fiscal responsibility as a PTA organization committed attention to the wants and needs of our Parkwood families and compassionate understanding of each and every student at our school.

8:00 PM – Meeting Adjourned

Bond and Levy Presentation by the Deputy Superintendent Marla Miller

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December PTA Board Minutes 12.8.16

Parkwood PTA Board Meeting

Attendees: Michelle Morgan (president), Debbie Olhoeft, Bridgette Shima, Christina Torres, Heather Brown, Mea Fischellis, Mary Ann Thomas, Kathy Carter

Minutes –

Motion to approve October and November minutes

Debbie Motioned

Mea 2nd

Vote – all approved

Budget –

Motion to approve the November budget with discrepancies – Mea and October Budget

2nd  – Debbie

Vote – all in favor

Final count for donations – $18, 565 (two potential matches from employers)

Opportunity for questions about specific receipts on 6th grade camp, parent volunteers for after school opportunities

Off by $19 for the ASE

Fall fund drive off by $100


Afterschool Enrichment –

The PTA has put out an all call for a replacement for Debbie for starting in the spring quarter – to transition and take over for next school year.  Mea suggested that the replacement start transitioning and attending the Board meetings, setting up vendor contracts and other like activities to see if they are truly interested in the position.

Board Discussion about potential replacements for someone in charge of after school classes.

Fall Dance –

Our fall dance was a huge success!!  The dance made $500 beyond the budget. The bake sale was very successful. There were lots of opportunities for families to participate in different activities.

Bake Sale – there was some confusion about the tickets and how to ensure there is equity for all families. Some of the families tried to use tickets – next year one suggestion is to only use tickets.

In appropriate Behavior – some students were being aggressive and rowdy. In the gym there was not  enough supervision. Continued discussion about supervision of kids on campus after hours of school. An idea was to ask the Watch Dogs to volunteer and supervise.

Injuries – suggestion, PTA should have an injury report form so if anyone gets hurt during an event this can be properly documented.


Heritage Night – January 25th –

Food is taken care of, getting dancers lined up.

Discussion about the table and chair configuration.

Two classes – Italy – 11th

South Korea – 18th


Book Fair

April 25th De Del Nino will be linked. The librarians will need some support from the PTA to run the cash registers. There will be an evening event and an opportunity for Ann Torres to dress up and get additional funds for the school.


Bond Approval and Discussion –

Bond is coming out February 14th – Michelle read over a Resolution of Support for the 2017 Bond President and Co-President signed Parkwood PTA


Yard signs available to show support of the Bond – put them up around winter break!!

Sign Waving Event – week of January 9th – the district will be looking for volunteers to show support by standing and waving signs. Sign up information coming soon!

Buttons and fund envelopes distributed.

McCleary Discussion – meeting last night at the Shoreline Center – speaker, attorney who has been involved. Started in 1978. Need to fully fund education.  Discussion and handout by Debbie. PTA needs talking points for families and the community.

School Play

Stay Tuned – the PTA will soon announce a school play!

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November 10, 2016 Board meeting minutes (draft)

November 10th, 2016 7:02pm

Did not approve minutes or budget.

Adding $130 for Math Olympiad and taking out of ASE tuition numbers in budget.

Adding $6500 deposit to fall campaign to budget.

Changing line 62100 from $950 to $622.

A short comment about core values due to recent election.  Identify and stay true to core values.  Safe, welcoming, kind, inclusive, loving, respectful.

After School Enrichment – add line to registration form that says we reserve the right to cancel classes if no adult volunteer steps up to be at the class.

The question of whether or not the PTA should hire an ASE person.  10 hours a week for 10 weeks every quarter.  If we want to maintain the program at its current size, then we may need to hire someone.

Fall fundraiser raised $17225, surpassing our goal.  Thank you notes are done.  Paypal fees are about $300.  There are 23 recurring payments.

Mara Calhoun is doing Original Works this year.

Auction has 6 people on its committee, could still use more.

Dance is on Nov 18th.  It is one of the PTA’s community building events.  It includes a masquerade, pizza, and a  bake sale.  Amber and Ampado are in charge.  There will also be face painting and a photo booth.  Volunteers still wanted.

Reflections is due Tuesday Nov 14.

Soup will be the collection item for Parkwood this holiday season.  Food drive is the first two weeks of December.  Our target is 500 cans of stock/broth.

We are collecting gift cards for families for Thanksgiving.  Not participating in the teen gift certificates.

General meeting in January will be focused on upcoming bond issue.  Vote will be February 14th.  Should we make our January meeting an ice cream social?  45 min presentation.  Jan 12th.  Kids get back to school on Jan 5th.  Should we hire staff for child care?  Movie and popcorn?

State of the School – Anne Torres.  Spent two days since election reviewing core values with teachers and kids.  Responsibility, kindness, respect for diversity, academic excellence.  We all need to stick to the purpose we are charged with.

PBIS – Positive Behavior Initiative.

Green Team not happening right now.  Ms Ousley is interested.  Need a person to do this.

Girls on the Run – Annette is our new Counselor and she will be a coach.  Kendra is back up.  Need another coach.

School staff is organizing Safety Kits.

Eblasts as a vehicle to talk about the upcoming bond?

Membership is up.

Meeting adjourned at 8:36pm

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Parkwood PTA Board Meeting Minutes

Parkwood PTA Board Meeting

August 25, 2016

Attendees: Michelle Morgan (president), Marion Morhlok, Debbie Olhoeft, Betty mai, Heather Cimuchouski, Bridgette Shima, Stephanie Gwaltney, Kimberly Smith, Ann Torres, Minda Tochihara, Heather Brown, Mea Fischellis


Minutes: Approve May Board minutes

Mea – motion

Minda – second

Minutes for May Board meeting approved



Approve July Financials – July Budget and explaination of August budget

Marion motion

Heather second

Vote: Approved


Last year budget –

Mea we ended last year in the positive – $7000.

Overall the budget was pretty stable.


Surplus of $1062 – do we want to restrict this money for yearbooks for next year or put partial in to general funds?


  • Yearbook discussion – it is valuable to have every 6th grade student have a yearbook. The yearbook committee would like the funds to be designated towards this and also getting yearbooks to those students who might need a donation.


$500 in encumbered funds

Budgeted $14,000 to the school in grants (emergency kits, library kits, field trips and other things)

$12,343 was spent


Discussion to change signors to Michelle Morgan, Mea Fischellis and Debbie Olhoeft – Approved by Heather Brown



Second – Bridget


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Back to School BBQ September 1st

– faculty will be in place 4:00 – 4:30 to give out class lists

Teachers will be in their classrooms until 4:30

Classrooms close at 4:30

Teachers and other Parkwood staff will stay until 5 PM


Donations are being solicited for food (excluding chips)

Shae is coordinating the WatchDogs and this BBQ


Grill has been secured from the school district.

Craft table is being set up.

The fire department will be coming to interface with our community.

WatchDog table with a photocopier – background checks for volunteering

Michelle will draw up a map.

Volunteers Needed: The school is looking for volunteers to stuff back to school packets on September 1


PTA table next to the WatchDog table – volunteer form available

Discussion about what to include at the PTA table, membership forms (printing)



First Day of School – September 7th

Tea and Tissues – two shifts.

  • One first thing in the morning at regular school drop off time
  • Second at 11:50 for later drop off families


PTA Back to School Night – September 15th

WatchDog  Night: The goal is to have both “Moms” and “Dads” to garner involvement for all.

This will be a general PTA Meeting.

  • Discussion about the amount of information, the ways of communicating to families about the PTA. Ideas generated about presentations, educate the community about the PTA and how to get them involved. How to present the information that will generate volunteers.
  • Initial presentation about PTA and then we have separate meeting for Board business.


Subcommittee: Marion, Debbie and Shae

Curriculum Night: September 22nd

Cutting the presentations short to be done at 6:50


Principal Torres

7:00 PM – Assistant Superintendent – Instructional Program Committee –recommendations will be presented. See information at

Facilities Recommendation Committee – about the rebuilding of various school buildings

Subcommittee to investigate childcare: Michelle, Kimberly

For more information on this see the following link:

Day of Caring: September 23rd

In need of a school representative or liaison as the staff will be in professional development.

Michelle will ask some people if they can serve in this role.


Meeting Adjorned

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