Parkwood Back to School BBQ and Resource Fair

Join us on Monday, August 27, 2018 at 4:00 p.m. as we welcome new and current students to our temporary campus at North City Elementary School.

Students will be able to find out who their teachers will be for the year, meet them, visit their classrooms, and drop off school supplies.  A Potluck BBQ will immediately follow at 5 pm.  Don’t miss this opportunity to enjoy the first Parkwood event of the year!!

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April meeting minutes

Parkwood PTA meeting – April 12, 2018
Attendees: Betty Mai, Christina Torres, Kathryn Carter, Debbie Olhoeft, Julie Dragin, Ann
Torres, Mea Fischelis, Mary Anne Thomas, Bridgette Shima, Marie Ammerman, Michelle
Morgan, Heather Cimuchowski
7:04 – meeting start time
Christina – Budget
 Original works money is coming in
 Internet safety speaker paid
 Scholarships for enrichment classes – Debbie and Michelle will figure out how much is
left to support scholarships for spring classes
 We will accept teacher grant requests until 4/27
 Budget committee will meet to plan budget for next year – Christina, Mea, Debbie, and
Kathy – Motion to approve
Mea – 2 nd
All approve
Debbie – March minutes stand as approved
Nominating Committee
 Brenda Brock will be the Membership Coordinator next school year. We have some
interest in the treasurer position. We still need someone to be the auction co-
coordinator with Kari next year
Kathy – School Play
 Play went really well
 David Drummond, Mr. Yost, and the parent volunteer were very helpful. Maybe add a
stage manager volunteer next year
 40 students participated. May limit the play to 4 th -6 th graders next year to have more
manageable class size
Ann – Science Night
 This year will be a family engagement STEM night which will include the 5 th grade
science fair, science stations in classrooms, and the book fair
 Ms. Pembrooke will need $200 of the $600 budget for the 5 th grade project

Michelle – Enrichment
 Spots are filling up for spring classes. Minecraft instructors will bring computers
 Yearbook forms are due. Remind teachers to get forms in. Only five 6 th graders have
submitted forms
 Safety bins were completed yesterday. All (almost) expired stuff is going to Union
Gospel Mission
PTA Recognition Dinner
 The dinner is on 4/26. We are having a volunteer recognition assembly the same day at
Dia Del Nino celebration
 May not happen this year
Staff Appreciation Week
 5/7-5/11
 Mea will create the flyer and ask Rebecca if she will organize it this year
 We have 32 items plus 10-15 more on the way. More donations are needed
 Volunteers are needed to help out the week of the auction
 Kari will do it again next year or can be Communications Coordinator if someone else
wants to coordinate the auction
 What will auction look like at North City? Do we want to consider a Fun Run instead?
Stephanie – Baskets
 Auction basket flyer went out to students. Volunteers are needed to sell basket raffle
tickets the week of the auction
 Basket flyer info will also be sent to classroom communities to send to parents
Kathy – Talent Show
 Flyer will go out after spring break
 $600 budget

Ann – End of Year Parkwood Party

 More people are needed to help with this project
 Potluck
 Music – Einstein Jazz band and Steel Drum band
 Ann will be the emcee
 Staff planners are Debbie Black, Amanda Findley, and Ann
 Do we want people to talk about the early days at Parkwood? Rhetta?
 Next meeting is on 4/30
 Debbie volunteered to be the coordinator
Betty – Parkwood Market
 6/16, 10 am–2 pm
 Planning is done and flyers will be posted. 5 th graders have received the information and
email announcement. PTA website is updated
 The custodial fee is $400 to have a custodian at the school to let people in to use the
 6 th graders will give a sales pitch to 5 th graders
Parkwood Mascot Costume
 Mr. Cole wants to create a Panther mascot costume for games, assemblies, etc. He’s
created a project on to raise money. $1,168 is needed to support this
 PTA can ask for support. This could be a Fund a Need auction item
Ann – State of School
 The owner of Spin Alley went to Parkwood and he gave us postcards for free bowling.
5/21 Parkwood bowling party? If someone is willing to organize, we could have a
bowling party there
 Building update – looking at furniture to decide what we want. Portables will be moved
to North City. Next year’s calendar will not be done for awhile. Office will open 8/13.
North City building will be remodeled for about 6 weeks prior to school starting, mostly
 Math Olympiad – Ann talked to staff about Parkwood PTA’s position on Math Olympiad
– that the event does not match our vision for inclusion and respect for human
differences. She brought it up at the principals meeting. A subgroup was created to look
at this as a district.

Round Table:

Christina – Kindergarten play dates will be at Twin Ponds this summer. PTA training has to be completed by end of April. 5/21 is the Spring PTA training and dessert.
Mea – Finance committee will meet between 7/1 and beginning of the school year to review the budget
Marie – Parkwood Neighborhood Association news: The Annual Spring clean-up is scheduled for 4/28. Meet at Parkwood at 10am in the parking lot if you want to help out. The summer picnic/potluck is on 7/21 at Twin Ponds from 4-7 pm.
Betty – PTA open positions info will be sent out to classroom communities. Also emailing 3 rd -6 th grade parents about SBAC snacks

Adjourned – 9:01 pm

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March PTA minutes 2018

Parkwood PTA meeting – March 8, 2018
Attendees: Betty Mai, Kari Thomas, Christina Torres, Kathryn Carter, Debbie Olhoeft, Julie
Dragin, Ann Torres, Stephanie Gwaltney, Mea Fischelis, Mary Anne Thomas
7:07 – meeting start time
 Income low in February because deposits have not been made yet
 Only a few teachers have not requested field trip grants
 Budget is $4000 off – $1000/garage sale and $3000/auction
 There is $600 in the budget for Science Fair, which this year will include STEM night,
family engagement, and science fair all in one night
Kari – Motion to approve
Mea – 2 nd
All approve
Debbie – February minutes stand as approved
Kathy – School Play
 Many hours of rehearsal, including this week of half days
 Behavior is good
 Discussion about whether to partnership with a grad program next time to help with
special needs students who want to participate in play
Kari – Auction
 Going well and auction items are slowly coming in
 Next thing is basket prep
Golden Acorn Awards Committee
 PTA recognition dinner
 We have a budget for five to attend
 If you have anyone to nominate, email Ann or Debbie
Betty – 5 th Grade Garage Sale
 The sale will be on Saturday, 6/16
 Working on the sign-up forms
Ann – End of Year Parkwood Party

 6/15 from 5-7 pm
 Potluck, entertainment, crafts, music, write cards to Parkwood
 A picture of everyone in attendance will be taken
 3 rd , 4 th , 5 th , and 6 th graders are making posters for the event
 Staff planners are Debbie Black, Amanda Findley, and Ann
 More people are needed to help plan the event
 Next meeting is on 3/26 at 3:00 pm
 Volunteers needed for specific tasks at event
Nominating Committee Review
 No updates
 Still need Treasurer, Enrichment Coordinator, and Communications Coordinator
 Will have update soon for spring enrichment classes
 Working with Six Crickets
Safety Bins
 Safety bin committee will help out at the beginning of April to put all new items in the
classroom safety bins
Ann – State of School
 North City – lots of questions need to be answered: What is traffic flow pattern? Who
gets what classroom? What needs to be retrofitted? There will be more classroom
space, projectors in the classrooms, and new carpet
 New second grade teacher will replace Mrs. Bidwell
 Rhetta is retiring so there is an opening for a new librarian
 David Drummond joins staff as paraeducator
 6/8 – Watchdogs will come in that day to help pack up classrooms

Round Table:
Stephanie – We are one PTA membership away from a gold membership
Kari – We should change our name on Amazon Smile because it is too hard to find Parkwood
Elementary. 3/14 is the school walk-out for gun control. As a PTA we can take a stand on an
issue. Students are only allowed to participate in walk-out if a parent signs them out. 3/25 –
March for our Lives. Some Shoreline families are participating.

Adjourned – 8:43 pm

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Treasurer position

Job responsibilites: Treasurer

  • Maintains permanent records to track unit funds and financial transactions
  • Chairs budget committee and prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

This is a year round position.  As well as taking care of each of the responsibilities listed above, it is most beneficial if the Treasurer can be at all monthly PTA meetings, every community event that includes collecting of money, and available at least once a week to pick up money from the PTA lock box in the school office and deposit it at the bank.

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Enrichment Chair position

Job Responsibilities: Enrichment

Role:  There are three roles with after school Enrichment.  One person can do them all or they can be split among a couple or three adults.

General responsibilities:

The first role is Vendor Liaison.  This person:

  • Communicates with vendors to get classes set and scheduled.
  • Sends out contracts to vendors  
  • Makes registration and description forms, copies and distributes to teachers


August Schedule Fall classes with vendors, email contracts, make forms
September Distribute forms by third day of classes
November Schedule Winter classes
December Email contracts, make forms
January Distribute forms by first week of class
February Schedule Spring classes
March Email contracts, make forms, distribute forms


The second role is Enrichment Registrar.  This role can be filled in two ways.  Currently we have 6crickets set up as an outside vendor who manages all of our registration.  A PTA member still needs to supervise the scholarship program.

If we are not using them then someone needs to:

  • Collect forms and enter all names into spreadsheets
  • Communicate with Kendra about scholarships
  • Email families that have questions on their forms
  • Follow up with families that haven’t paid
  • Makes sure there is an adult volunteer for every paid class
  • Distribute rosters to vendors and adult volunteers
  • Follows up with Participation to adjust rosters during first couple weeks of class
  • Mail checks to vendors


September Collect forms, enter data, follow up with families and Kendra
October Email rosters
November Mail checks to vendors
January Collect forms, enter data, follow up with families and Kendra
February Email rosters, mail checks to vendors
March Collect forms, enter data, follow up with families and Kendra
April Email rosters
May Mail checks to vendors

The third role is Enrichment Participation.  This person:

  • Is on site at school every day by 3pm when there is an after school class(es)
  • Stays until end of class if adult volunteer is not there
  • Calls families if vendor cancels or no shows
  • Tracks kids who are extra or no show and communicates with Registrar
  • Gives feedback on teachers and adult volunteers to Vendor Liaison


October Be at classes
November Be at classes
December Be at classes
February Be at classes
March Be at classes
April Be at classes
May Be at classes
June Be at classes


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Membership Chair position

Job Responsibilities: Membership

Role:  The Membership role accesses PT Avenue and enters all member info each month.  Also, Membership advertises the PTA and the benefits of joining.

General responsibilities:

  • Create PTA flyer
  • Order PTA envelopes (via district print center- )
  • Distribute copies of both flyer and envelope for the Back to School packets
  • Optional: write letter to local businesses and school board members inviting their membership in our PTA
  • Manage details of scholarship requests
  • Help with membership part of Fall Fundraiser
  • Enter individual membership info into PT Ave throughout the year
  • Possible membership drive? (**Need to come up with an equity plan in order to do this!**)
  • Assist the after school Enrichment Coordinator by checking parent volunteer names against membership roster
  • Assist the Treasurer by providing updated membership numbers as requested (to verify monthly invoices from WA PTA)
  • Respond to emails from WA PTA re: details of Parkwood membership. Include PTA President as needed.
  • As needed, respond to requests from office staff to answer parent questions about Parkwood PTA and membership details
  • End of Year PT Ave- close out Parkwood account for the year (before end of June)


August Order envelopes, create flyer, make copies of both, and help with Back to School packets
September Enter member info into PT Ave, help with Fall Fundraiser, send additional letters to school board and businesses, track scholarships
October- December Enter member info into PT Ave
January Enter member info into PT Ave, Membership drive??
February-May Enter member info into PT Ave
June Enter member info into PT Ave, EOY on PT Ave

Recommended:  Let the PTA President know if you need help!!


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Communications Chair position

Job Responsibilities: Parkwood PTA Communications

Role:  This is a year round position in charge of the Parkwood PTA’s e-communications.

Parkwood communications tools:

  • Email – managed by the PTA’s Communications volunteer (see responsibilities below)
  • Facebook and Twitter  – will be managed by another person.
  • Website – is managed by various other people.
  • Print pieces – we have had printed communications pieces in the past, but haven’t had them for a while; this could be picked up again as needed.
  • School Bulletin board – managed by various people.
  • School A-frames – don’t forget this tool. Can be utilized by anyone wanting to communicate to the parents who are dropping off and picking up. Typically displayed at either side of the school entrances.
  • School back-pack mail – managed by anyone who has something to communicate.

General responsibilities for PTA e-communications volunteer:

  • Work with classroom communities chair to put together school email list and gather/update this list at events at the beginning of the school year: Back to school BBQ; Tea and Tissue; Curriculum Night. Tool: shared file on dropbox folder []
  • Update master list as needed throughout the year and in collaboration with classroom communities chair.
  • From this list, manage email list and -especially at the beginning of the year- frequently upload new list on Vertical Response (our PTA e-service Provider)
  • Monitor bounced and unsubscribed emails in Vertical Response and update school email list after each email sent out.
  • Throughout the school year, this position will be in contact with most of the other PTA positions to gather news and info to be communicated to Parkwood families.
  • Create e-blasts to go to the PTA email list as needed.

    • At beginning of school year, we send out weekly eblasts, typically on Sunday night, with news for the next week.
    • During our ‘Invest In Parkwood Campaign’ at the beginning of the school year, a big part of the e-communications is the fundraising message! This typically has been done by the communications person, but could be separated out to a different person, who would have to work closely with the PTA communications person.
  • Communicate time sensitive and important info to PTA President for once a month news email that goes out to all school families (through the school email list).  This is new for 2017-18.


  • August/September/October: Weekly e-blasts (during Fall Fundraising Campaign (Invest In Parkwood Campaign) emails might be sent out daily, or every other day.)
  • November-June: E-blasts as needed; could be weekly or monthly; could be event specific.

NOTE: It is highly recommended that this position attends the monthly PTA meetings, as these meetings are where information, relevant to communications, is exchanged.


  • Expertise with Excel is needed.
  • Knowledge of working with e-service providesr (Vertical Response) is desirable, but can be learned easily.
  • Computer access a must.
  • Writing/communications skills preferable.


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January General meeting minutes

Parkwood PTA meeting – January 11, 2018
Attendees: Betty Mai, Kari Thomas, Christina Torres, Kathryn Carter, Debbie Olhoeft, Julie
Dragin, Kim Smith, Michelle Morgan, Sam Alie, Ann Torres, Bridgette Shima, Brenda Brock,
David Drummond, Minda Tochihara, Katie Schielke
7:05 – meeting start time
Treasurer’s Report:
Fall Fundraiser – raised $15,532 + $3,500 is still outstanding
School Dance – raised $1,509
Upcoming fundraisers – Silent Auction and Original Works
We’ve given the following grants:
Library – $1,000
Classrooms – $1,470
Field trips – $4,723
What’s next:
 Heritage Night
 Winter and Spring enrichment
 Talent Show
 Garage Sale
 6 th grade graduation
 Yearbooks
 School Play
Christina – Move to keep the budget as is and re-allocate in May prior to meeting
Kari – 2 nd
Debbie – September minutes stand as approved
Christina – Move to endorse the levy and spend $300 in the budget to support the levy which is
given to the Shoreline Council
Voted – as a PTA we are supporting the levy
Planned events to hold signs – 1/30, 2/7, and 2/12
Bridgette – Heritage Night
 Heritage Nights flyers have gone out

 Mr. Yost is emcee
 Fashion Show
 Art Walk – family trees and class projects
 Watchdog help at stations
 Two craft stations
 Parkwood families are performing
 Food – maybe Greek caterer
 Another flyer coming out in two weeks
Event planned for end of school year – Parkwood Game Night

Kathy – School Play
45-50 students have already enrolled
Kari – Monday Morning Coffee
Switching to once a month on the first Monday of the month
Christina – Bereavement Request
Christina – move to spend $100 of bereavement fund – $50 for a Parkwood family and $50 for
Boy Scouts in Kaylyn’s name
Michelle – 2 nd
Kinderfest –
 1/27 – 10 am at Shoreline Center
 First meet and greet for upcoming kindergarten families
 Parkwood always has a presence
 There is room for PTA table (at least 2 at the Parkwood table)
Kari – Nominating Committee Review
Treasurer and Communications Coordinator still needed for next school year
Debbie – Enrichment Classes for Winter
 Winter registration forms went out this week and online
 Five classes
 Michelle is doing scholarships for enrichment
 Parent volunteers will be in each class

Ann – State of the School
 Poster of the new Parkwood
 Building reflects what our core values are as a community
 Target building size – will be about 64,000 sf
 Core classroom capacity – 25 students
 Theme – Global Village
Round Table:
Betty – Garage sale will be 10-noon and will have a Parkwood Market. They may partner with
the Goodbye Parkwood Committee
Kari – Two volunteers are still needed for the auction – procurement and mailing
Michelle – Yearbook is going strong. Send her pictures.
Adjourned – 8:58 pm

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February PTA Board meeting minutes

Parkwood PTA Meeting Minutes – February 15, 2018
-Meeting led by Michelle Morgan
-Minutes taken by Christina Torres
-Meeting called to order at 7:04pm
Heritage Night – Bridgette Shima
● Heard nothing but good things
● Art walk addition was great
● Fixed flow problem from previous year
● Next year, more dads/watchdogs for breakdown
Budget – Christina Torres
● Acquire invoice for “internet safety” speaker
● Many teacher grants coming in
● Tax letters coming soon
● January budget approved 8/0/0
● Six Crickets
○ Multiple issues
○ Possible onsite help with registration for next session

Emergency Kits
● Recycle old kits this spring
● Michelle to order new supplies
● Derek Delasta is the emergency committee
● January minutes need to be approved/recognized in March
6th Grade Transition Night @ Einstein
● Parkwood turnout is historically low
● Counselors & students from Einstein to host info night at Parkwood
School Play – Kathy Carter
● Preparation going well
● Almost 10% of student body participating
● Performances March 22 7pm, March 23 9am(assembly), 7pm
Auction – Kari Thomas
● 30 items already collected
● Things looking good with earliest organization to date
● Fund a need – End of Year Building Party
Award Committee
● Bridgette & Ann are working on it
State of the School
● Kindness week – Lots of notes and fun
● North City
○ Many nooks & offices
○ Everything keycarded
○ Cafetorium very small
● Mid-winter break is eagerly anticipated
● Levy passed!
Nominating Committee
● No update
Staff Appreciation
● Lunches are appreciated and going well
Kindergarted Play Dates
● Coordinate with North City
Parkwood Spring Market
● Paypal button for website payments
Members in attendance: Michelle Morgan, Christina Torres, Kari Thomas, Kathryn Carter, David
Drummond, Mea Fischelis, Mary Ann Thomas, Bridgette Shima, Ann Torres

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December board meeting minutes

Minutes – PTA Meeting – 12/14/17
7:01pm: meeting called to order.
President Debbie Olhoeft introduced Rebecca Miner, School Superintendent and Curtis Campbell, Communications Officer
Rebecca Miner – Presentation on upcoming levy. Vote to take place in special election on February 13th, 2018.
7:27pm: vote to approve minutes from November
Motion to approve:
Minutes approved
7:28pm: Michelle Morgan and Mara Calhoun
School Closure Event
Date they are looking at is June 15th
Currently touring the school to see if there are places/things to create an art installation
Looking for funding for the Art Installation
Staff involved: Amanda Findley, Debbie Black, Rob Parker named Collector of Antiquities and Curiosities
Janice Scott will also sit on the committee as Alumni liason
Possible money to use for food for the event: School Funds, PTA
Next meeting 1/19 – Friday at 3:00pm
Mia Fischelis questioned if there was a budget
Derek Dalasta noted that the Totem Pole is being discussed with the family that made it.
7:36pm: Introductions
7:38pm: Budget Review
Mia F – stated that Christina Torres, current Treasurer, has made a list of scholarships available for memberships.
Fall Enrichment Scholarships total reported as $1251.00
Currently Bank fees are not separated from line items. Can this be addressed?
Unexpected profit from Dance will help cover the shortfall from the estimated Auction profit
Kari Thomas – Can we vote to go over budget? Mia recommends putting together a budget then comparing that with where we are at now.
David Drummond – commented on the luncheons stating that the staff are very appreciative – money well spent.
7:47pm: Food Drive Report
Katie Toth reports that 1129 packages of pasta were collected as well as many other types of food and $60.00 worth of teen giftcards.
Parkwood will have ice cream for all kiddos
The Works has two work party dates that need volunteers – January 31st and May 9. If interested please contact Katie Toth for more information. Adults only.
7:49pm: Enrichment
Our after-school Enrichment classes will no longer be insured under the PTA, however, we can jump on Six Crickets insurance as an “Additional Insured.”
There will be a vendor, a 6 Crickets representative and a Parent Volunteer in each class.
The classes offered this winter are: French, Art, Chess and Legos. Registration forms will go out in January.
Mara Calhoun asked about the all-school play. It was noted that it is not being run by Six Crickets and will be a PTA sponsored event.
7:54pm: Nominating Committe
Stephanie Gwaltny is on the committee.
Officers are being advised to try and find their own replacements.
Parkwood PTA is in need of a Treasurer and Secretary for 2018 – 2019 school year.
7:57pm – General Membership Meeting in January
Approve the budget
Minutes from September that will need to be approved
7:58pm – Naming of the Shoreline Children’s Center
Mara Calhoun – There is a petition going around written by a 4th grader at Meridian Park. She is hoping to rename the Shoreline Children’s Center after Edwin Pratt, Civil Rights Leader. She is hoping that it will be a meaningful reflection of Equity for the community. Mara will send a link about Sara and the petition to the PTA. There may be actions to take in February and March.
8:04pm – Adults should not be in the lobby before and after school – Not the hallways.
Derek Dalasta – Parents walking kids into the classrooms particularly in the morning is of great concern. We are not certain who is in the hallways. The rules have been in place, we just have not been enforcing them. This rule also protects the time of the teachers – they are having to field questions etc in the morning instead of/while welcoming students into the classroom.
Stephanie G. – Can I check into the office and then walk my child to class?
Derek – Only if you really need to go. We don’t want to put extra pressure on Lisa and Rose Ann.
Stephanie – I would be in favor of heavy communication regarding this change because it hasn’t been going on and it will be a culture shock.
Derek – More staff will be on morning supervision in the lobby in January.
Michelle M. – I feel like there is a big safety concern in the primary hallway – doors opening into children, kids pushing and running etc.
Mia – “Calm On In” working really well in 6th grade.
Mara – I think a community discussion around this would be great. Positive behavior support
8:15pm – Math Olympiad
Debbie O. sent a letter to the Math Olympiad Chair regarding the concerns around equity that the Parkwood PTA has expressed.
Debbie, Ann Torres, and Michelle Morgan will all meet with her soon.
In the end, it’s about the experience of our kids at the Award Ceremony.
8:21pm – Round Table
Kathryn Carter – Fantastic Mr. Fox flyer has been distributed to teachers.
Mary Anne Thomas – In a recent unofficial survey of the teachers, many of them are spending their own money on snacks. It is not just the newer teachers either. Some teachers are uncomfortable asking the families of students to supply snacks.
Suggestion of setting up Sign-up Genius’s throughout the school via Classroom Communities.
Katie Toth – Are we still doing Panther Tracks? The school newsletter? Derek addressed this, saying that all of the information is now on the website instead of a newsletter as it is more equitable – more accessible to our ELL and non-english speaking families. Katie and Michelle M. both responded with reports from Meridian
Park where their elder daughters are in High Cap. stating that they receive weekly emails and feel much more connected to the school, it’s activities etc. A discussion followed regarding various things people would like to have more information about such as the new vision screening that happened recently, Panther Paw Award winners, Construction updates etc. Maybe a monthly email with a link to the website would be good.
Heather Cimuchowski – Heather is representing the Parkwood PTA in regards to the upcoming Levy vote. Does the Parkwood PTA want to support the Levy? This should be brought up at the General Membership Meeting to be voted on.
Stephanie Gwaltny – Membership is constant.
Kari Thomas – Started working on the Auction last week. She needs three more people to help with procurement. It will all start in January.
8:47pm – Meeting adjourned.

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