Minutes from PTA Board Meeting 3/16/10
VP Reports:
LH talked about the district’s new policy that prevents anyone (including Family Advocate) from getting info on those who qualify for Free and Reduced Lunch. In the short term, we agreed to use a lottery system if we have more families applying for scholarships than funds available. Families will still go through Ms. Terpstra and she’ll keep a list to draw names from. In the long term, we agreed that we need to make scholarship policy as a PTA board. Part of this conversation will be to revisit the issue of kids who apply for enrichment scholarships but aren’t turning in school work.
CF says there’s a meeting in April to discuss the back to school/supplies drive for The Works. She’ll attend and report back. She also has a contact w/ Proctor and Gamble to try to get our portion of supplies donated.
NL reviewed the budget. I didn’t write down specific numbers, but we have roughly $11, 200 in the bank, $4,500 commmitted through the rest of the year, and a hopeful balance of $6,700. This does not include any spring fundraising or further possible spending if we reach an agreed upon carryover amount for next year.
Teachers have until the end of March to turn in receipts for their PTA grants—those who don’t will get gift cards. RI said she’d email cert staff accordingly.
Nominating Committee:
People agreeing to return to positions next year: 1) JS—co-pres, 2) KB—co Health and Safety 3) CF—co Family and Community Svc. 4) NL—Treasurer if needed. We need to hear from others to know what our vacancies are. LH will do something-TBD. Looks like we’ll for sure need Enrichment and Fundraising VPs and we’d like a Treasurer’s assistant.
• We agreed to have a table at all upcoming events to try and recruit board and committee chairs.
• Send a letter home w/ available positions
• Email the teachers to get a list of active parents to call (and add to a list that we started)
• After we have a list of names we can divide them up and call people.
Fundraising Survey Results/ Spring Fundraiser/Talent Show May 21:
Survey results showed the most interest in plant sales and direct donations. Donations can be done at any event. We discussed pulling off a plant sale but have no one to run it, so we’ll stick w/ the Talent Show on May 21st as our fundraiser. We agreed to do a basket raffle as follows:
• We’ll charge $5 per family at the door, and that gives you one raffle ticket. We’ll then sell more raffle tickets at $1/ea or 10/$5. We’ll also sell tickets each day after school the week of the event. (Adults will do this w/ kids so we can keep on track!) We’ll have the baskets in the hall and people can put tickets in specific containers for the basket they want.
• Basket themes will be: 1) Gardening 2) Movie night (snacks, family movies, gift cards) 3) Summer Fun (beach towels, sunscreen, sand toys, etc.) 4) Coffee, Tea and Chocolate 5) Reading Basket (books, reading light, gift cards, magazines, snacks 6) Bath/Spa 7) Cooking
• Each grade level will have a designated basket theme.
• We’ll also sell pizza, pop and dessert at the event. We hope to have doors open at 6:00 for food sales, and the event at 6:30. We’ll also have an espresso cart w/ profits going to PTA.
• Timeline: Flyer home on 4/26 regarding basket themes. Items due 5/7. Assemble baskets week of 5/10. Sell week of 5/17. Event on MAY 21
Parenting Lecture on 3/31:
Julie Luthy will give her talk “Sharing Nature with Children” at 7pm in the Music Room at Highland Terrace on 3/31. Co-sponsored by PW. JS will get flyer out next week.
