PTA Board Meeting Minutes—August 18, 2009 at PW. Recorded by Jill Smith.
Members present: Charlene Farkus, KaLyn Burmeister, Natalie Williams, Natalie Lecher, Lisa Hayes, Laura Ploudre, Jill Smith, Debra Rodriquez, Kim Barlow
In lieu of a president: KB will be designated as the person to receive emails from the PTA Council. JS, NL, LH will attend council and Superintendent Brown Bag meetings. JS will get the calendar of meetings and will post on website.
In lieu of membership chair: CF will help will database entering, JS will get checks/envelopes from the office and get them to the treasurer.
Membership tables: We’ll do membership tables at the BBQ, Tea and Tissues, and the Back to School night on 9/15. JS and KB will help with these. We’ll also have volunteer forms available at these events.
Social Event Chairs: Pending the results from the volunteer forms, we’ll wait and see on chairs for: Harvest Festival, Family Heritage Night, Ice Cream Social and fundraising events.
Fundraising discussion facilitated by NL: We have lots of $$ in the bank and spent about what we raised last year. This may mean we don’t need to raise as much in these tough times. NL will look into whether or not we are required to spend any of these reserves down. One area we could spend on would be school assemblies.
After we’re settled into school, we’ll send a letter to all families suggesting an alternative to fundraising (can do straight donation). One idea was to send this along with the first fundraiser with a brightly colored note so that people can see how to opt-out.
Teacher Grants: NL proposes that we streamline the teacher mini-grant process and use a stipend model common at other schools. We would develop a formula based on FTE and would just write checks to each eligible staff member. We’ll revisit this in Sept. based on more firm staffing numbers.
Back to School Packets: Include earthquake kits form, membership envelopes and the volunteering form.
